General Ledger Manual Draft PeopleSoft Version 8.9. The General Ledger module is the core of the SFS system. Many of the tables set up here are used by other modules throughout the system. This is where data from all modules comes together and where most of the financial reporting is done. The following illustrates the other SFS modules that interface with the SFS General Ledger.The following illustrates the major components of the SFS General Ledger. These will be discussed throughout this manual.Ledgers store posted general ledger journals for a set of Chartfield values by accounting period and fiscal year. They represent a set of books for each business unit and are usually populated by journal entries. There are several ledgers that are delivered with the SFS system. Most campuses are currently using the ACTUALS Ledger, which stores all transactions except budgets and the STD_BUDGET Ledger, which stores budget information. New in SFS 8.8 is the Commitment Control Ledger that enables you to create budgets and budget check source transactions originating in various PeopleSoft applications such as Purchasing. Following are the major fields in a ledger table. Note the year-to-date balances are not stored but instead are calculated at the time a report is run.Control tables store information that defines the accounting structure and processing rules that apply when a transaction is entered. The data in these tables is entered by SetID. A TableSet is a group of control table rows identified by the same SetID. SFS has a SetID for each Business Unit (BU) (campus) so they can enter their own unique control table values. For example, the Department chartfield identifies the divisions, departments and subdepartments of a business unit. Each BU will want to enter their own department codes with a SetID that is unique, so, within SFS, the Department table will point to a business unit SetID (see panel view below). Then, when someone enters a transaction and uses the search features to select from a list, the list they see will contain only their department codes. SFS also has a SetID called SHARE that is used for control table values that are the same for all business units. For example, account codes are the same for all business units. A single table of valid account codes is maintained under the SetID of SHARE. When someone enters a transaction and uses the search features to select from a list, they will see the SHARE table of values. Click here to get General Ledger Manual Draft PeopleSoft Version 8.9